Admin Assistant Job

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20170523 – 91Ways guest chef, Brinda from Mauritius . Dinner at the Station / Creative Youth Network. Photos by @JonCraig_Photos 07778606070

We are looking for a new administration whizz to join the team at 91 ways. We’re looking for someone motivated with a flair for social media and good organisational skills who shares our values. If you’re the right person for the role, please send a cv and cover letter to info@91ways.org by 5th April. Full job description below.

Job Title: Administration Assistant

Salary: £12 per hour 

Location: Bristol, United Kingdom

Reports to: Founder

Type Of Employment: Part-time (10 hours a week)

Job Description

We are looking for a part time administrator to join our award-winning, charitable organisation. The role will involve working with the founder to help the charity to fulfil its annual commitments, with a focus on general administration.

You will also liaise closely with volunteers, supporters, and speakers, so applicants must be comfortable in social situations and demonstrate strong people skills. 

What’s on offer

Salary: £12 per hour 

You will:

  • Provide excellent event and general charity administration and ensure appropriate recording methods are in place to evaluate success.
  • Be a central point of contact for volunteers; registration and co-ordination supporting events 

Main Duties

  • General charity administration

This will include:

  • Work with the team to establish event objectives to ensure we communicate our key messages and maximise opportunities to grow our supporter base;
  • Communicate the events on social media;
  • Disseminate information about our events to the volunteers so they are able to deal with guest enquiries and support the events programme effectively;
  • Co-ordinate, arrange, and liaise with volunteers in the lead up to, on the day of, and after events. Planning the daily rotas and communicating volunteer roles on the day.
  • Manage income and expenditure budgets for all events.
  • Responsibility for health and safety and ensuring risk assessments are in place.
  • Maintain records of attendance figures, income and expenditure.
  • Measure success of event, looking at ROI and feedback to benchmark and improve events for the future and ensure best practice in all future processes.
  • Manage enquires, bookings and administration
  • Update the website, blog post and manage social media.

Person Specification

Essential Experience:

  • Experience of coordinating people, events, and activities.

Desirable Experience:

  • Experience of working within the not-for-profit sector.
  • Experience of working in food related areas.
  • Experience of managing operational risk, including how to assess and manage risk effectively. Knowledge of relevant Health and Safety, fire, security and emergency procedures
  • Experience of volunteer management

Essential Skills and Knowledge:

  • Excellent attention to detail
  • The ability to work in an efficient and organized manner, to prioritize work and plan time effectively
  • Excellent IT Skills – Word press / Mailchimp / Google Drive 
  • Good understanding of audience segmentation
  • Track record in budget management and reporting
  • Experience in updating websites, 

Personal Attributes:

  • Confident at communicating at different levels
  • Approachable, friendly and able to quickly identify solutions
  • Good team worker
  • A calm, flexible approach, with an ability to manage multiple demands under pressure, meet deadlines and handle last minute changes and constraints
  • Able to work to set objectives and targets and develop work plans
  • Enthusiastic, pro-active, flexible and highly motivated individual
  • A positive attitude to taking responsibility and being accountable
  • Flexibility to carry out weekend and out of hours work (flexible working given)
  • Share the aims and aspirations of 91 Ways